DRAFT
High Plains Educational Cooperative
Board of Director’s Meeting
November 16 , 2017
6:30 PM
 
 

611

Shelly Harris

Asst. Director

611

Marcy Fierstein

Director

466

Eric Erven

BOD

611

Chrissie Mangels

Treasurer

507

Jeff Rollins

BOD

215

Mike Ward

Supt.

215

Kenny Waechter

BOD

216

Christie Webb

BOD

626

Bill Losey

SWPRSC Rep.

214

Ron Smith

BOD

363

Jean Johnson

BOD

214

Dave Younger

Supt..

611

Kim Cruz

Asst. Director

611

Mary A James

Clerk

209

Brian White

BOD

494

Dan Kullot

BOD

371

Justin Hendrickson

BOD

363

Jean Rush

Supt.

 
1.       Call to Order
Jeff Rollins, Board President, called the meeting to order at 7:00 PM.
 
2.       Approve Agenda
Christie Webb  moved to approve the agenda with the addition of an Executives Session for item 11, Financial Information.  Ron Smith seconded the motion. Motion carries 9 yes, 0 no.
 
3.       Approve Minutes of Regular October Meeting
Brian White moved to approve the minutes from the October meeting as presented. Jean Johnson seconded the motion. Motion carries 9 yes, 0 no.
 
4.       Approve Accounts Payable
Eric Erven moved to approve the accounts payable as presented. Christie Webb seconded the motion. Motion carries 9 yes, 0 no.
 
5.       Comments from the Public
There were none in writing.
 
6.       Committee Reports
           a.       RSC Report
Bill Losey gave the report.
 
           b.       Superintendents Council
Dave Younger shared topics discussed from the Supts. Council.  They were,  ADA Website compliance, procurement and insurance.
 
7.       Staff
           a.       Adaptive Schools Training
Marcy and Shelly shared information on the Adaptive Schools Training they attended at SWPRSC  Sept. 21st - 22nd and Oct. 26th - 27th.
 
           b.       Dr. Linda Metcalf and Solution Focused Counseling
The Administrative team shared information from the Solution Focused Counseling inservice HPEC had Nov. 2nd and 3rd.  Nov. 2nd was Interrelated teachers and Nov. 3rd was for school psychs, counselors and behavior teams.
 
           c.       Leadership Meeting and Projects
The Administrative team shared information from the Nov. 9th Leadership Cadre meeting.
 
8.       Audit
Dirks, Anthony and Duncan will present audit report at the December board meeting.
 
9.       Director’s Report
a.             Maintenance of Effort (MOE) and Excess Cost Report
The maintenance of effort and excess cost report opened Nov. 1st and will close Dec. 8th.  Districts were asked to have their information submitted by Thanksgiving. HPEC completes the application after all districts have submitted their data.  Deadline is Dec. 8th.
 
b.            Adverse Childhood Experiences (ACEs)
Marcy shared information regarding ACEs and its impact on student learning.
 
c.             KASB Conference
The KASB Conference is Dec. 1st – 3rd. The Administrative team will be attending.
 
10.    Central Office Closed
The central office will be closed Nov. 22nd-24th for Thanksgiving break.
 
11.    Financial Information    EXECUTIVE SESSION
Jeff Rollins moved to go into Executive Session for the purpose of discussing matters concerning financial information and that the board returns to the open meeting at 7:50 P.M. in this room.
The executive session is to include board members, superintendents, Director, Assistant Directors and the Treasurer.  Eric Erven seconded the motion.  Motion carries, 9 yes, 0 no.
 
12.    Adjourn
Ron Smith moved to adjourn the meeting at 7:58 PM. Brian White seconded the motion. Motion carries 9 yes, 0 no.
 
 ____________________________
HPEC Board President