timesheet is available in interactive form for use with Microsoft Excel.
If you do not have access to Microsoft Excel through a computer or
Google Docs you can use the pdf version which can be opened & printed
with Adobe Reader. The pdf version is not interactive so you will
need to complete it by hand and fax to central office.
HIGH PLAINS EDUCATIONAL COOPERATIVE
TIPS AND DIRECTIONS FOR THE MS EXCEL VERSION
1. The time sheets coordinate with each pay period. After you
download the appropriate time sheet rename it with the following scheme:
Last Name, First Initial, two digit year, and two digit month followed
by .xls (i.e. SmithJ1009.xls)
2. Only fields (blanks) that need your input are accessible. A field
that you cannot type into is auto filled by the timesheet and your input
is not necessary.
3. Enter time for the "In" and "Out" blanks with the time you began or
ended working. Indicate if time is AM or PM. To do this enter the time
(i.e. 8:00), a space using the spacebar, A for AM or P for PM then the
Enter Key. If you get an error it is probably due to incorrectly
entering the time.
Example on first line of time sheet: Indicates the employee
started work at 8:00 am, left at 10:00 am, returned at 12:30 pm, and
then ended the work day at 2:30 pm. Resulting in a total of 4 hours
worked for the day.
4. Enter Personal or Sick Leave by entering the quantity of hours in the
designated column. The most frequent requested leave (Personal and Sick)
have their own column for easy entry and tracking.
5. Enter all other leave types by entering the quantity of hours and
leave code in the “Other Leave” columns. Enter the quantity of hours in
the left column and enter the leave code in the adjacent right column
(leave code abbreviations can be viewed by clicking in the leave code
Example: The employee worked 4 hours, reported 1 hour of Sick
leave, and 1 hour of inclement weather leave (IP) due to school being
dismissed early, for a total of 6 hours reported for the day. You may
only use increments of .25 hours (15 minutes). Only record hours in the
leave columns for which you have accumulated hours to use.
6. Error! in the Total Columns
A space must be between the time and the AM/PM indicator. Without the
space the sheet will not recognize the entry as a time format and this
will result in a calculation error. To correct put a space between the
time and AM/PM indicator.
7. When the time sheet has been completed it needs to be emailed to your
supervisor as an attachment and then after approval it will be emailed
to HPEC <firstname.lastname@example.org>.